Executive Assistant (Korean-Speaking)
3.
4 Fountain Valley, CA Fountain Valley, CA Full-time Full-time Estimated:
$46.
2K - $58.
5K a year Estimated:
$46.
2K - $58.
5K a year 4 days ago 4 days ago 4 days ago EXECUTIVE ASSISTANT (Korean language proficiency - Advanced read, write, speak) Arrange and maintain CEO's schedule; Coordinate proactively with CEO and other executives in MPA; Make reservations for meeting rooms, restaurants, golf arrangements, etc.
for business events and meetings with customers; Maintain excellent communication with CEO and MPA management; Notify CEO's messages to relevant managers in MPA and inform the attendees of meetings and/or appointments; communicate closely with HQ Korea to send/receive CEO's weekly meeting schedule; Arrange CEO's travel accommodations and any necessary adjustments; Write/translate CEO's speeches and messages.
Compile CEO's expense; For CEO's personal expenses, submit reimbursement requests through Concur; For CEO's business card expenses, reconcile monthly report for the Finance department to review.
Attend and summarize detailed notes of discussion in Executive meetings.
Organize and maintain CEO's office.
Postal Service:
Labeling & Mailing for CEO.
Flower Arrangement for Mobis Customer/Business Partner.
Prepare Business Gift as needed.
Support CEO's personal matters as needed.
BUSINESS TRAVEL Arrange CEO and Korean Coordinators' travel (flight, hotel, rental car) and distribute to managers Provide timely support to travelers and encourage employees to submit the Travel Request form at least 2 weeks in advance.
Assist employees/visitors with their travel inquiry Provide and Collect Travel Authorization Forms Assist employees with corp.
card authorization form to obtain CFO's approval Update Travel policy when needed with the management's approval Review and verify travel fees Provide monthly summary report of business travel and associated costs to Admin/HR Coordinator CAR LEASE Distribute lease program details upon request to eligible applicants Collaborate with HMA vehicle administration to monitor new/replacement/return leases Assist employees with service maintenance reimbursements Distribute program announcements Compile monthly billing report Create invoices and distribute to lease owners accordingly KIA-KFA Vehicle Purchase Program:
Create a PIN on behalf of MPA Employees Hyundai Circle Vehicle Purchase ProgramCREDIT CARD Provide a monthly usage log of the assigned Company credit cards to Finance department in a timely manner; Collect all receipts and backup documents; Verify all charges and provide the description, cost center, GL, and other relevant details in Excel spreadsheet Verify Toll and penalty charges and make necessary adjustments RECEPTIONIST Greet visitors in a friendly manner at the reception desk and direct them to meeting room/CEO's office Set up rooms for meeting Provide and/or service drinks and refreshments as needed Clean up after guests upon meeting completion EVENT & PARTY Support in conferences, company events as needed Set up conference rooms as required Budget - Related area (CEO, Travel, company car, membership due, Party & Event, business gift, business meal, daily allowance, Auto fuel etc.
) WORK SCHEDULE Work schedule/hours 7:
30 am - 4:
30 pm MAJOR CHALLENGES AND KEY DECISIONS This job requires using discretionary judgement in the every-day functions of the position.
Major decisions and all financial decisions must be reviewed with Manager.
EDUCATION REQUIREMENTS High School Diploma Required Bachelors Preferred EXPERIENCE REQUIREMENTS Years of Experience Required/Preferred 1-2 years Additional Experience Requirements Minimum 1 year of related experience in administrative assistance and secretarial support.
Job Type:
Full-time Pay:
$23.
00 - $25.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Education:
High school or equivalent (Required)
Experience:
Customer service:
2 years (Required) Language:
Korean (Required) Ability to Commute:
Fountain Valley, CA 92708 (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Fountain Valley, CA Fountain Valley, CA Full-time Full-time Estimated:
$46.
2K - $58.
5K a year Estimated:
$46.
2K - $58.
5K a year 4 days ago 4 days ago 4 days ago EXECUTIVE ASSISTANT (Korean language proficiency - Advanced read, write, speak) Arrange and maintain CEO's schedule; Coordinate proactively with CEO and other executives in MPA; Make reservations for meeting rooms, restaurants, golf arrangements, etc.
for business events and meetings with customers; Maintain excellent communication with CEO and MPA management; Notify CEO's messages to relevant managers in MPA and inform the attendees of meetings and/or appointments; communicate closely with HQ Korea to send/receive CEO's weekly meeting schedule; Arrange CEO's travel accommodations and any necessary adjustments; Write/translate CEO's speeches and messages.
Compile CEO's expense; For CEO's personal expenses, submit reimbursement requests through Concur; For CEO's business card expenses, reconcile monthly report for the Finance department to review.
Attend and summarize detailed notes of discussion in Executive meetings.
Organize and maintain CEO's office.
Postal Service:
Labeling & Mailing for CEO.
Flower Arrangement for Mobis Customer/Business Partner.
Prepare Business Gift as needed.
Support CEO's personal matters as needed.
BUSINESS TRAVEL Arrange CEO and Korean Coordinators' travel (flight, hotel, rental car) and distribute to managers Provide timely support to travelers and encourage employees to submit the Travel Request form at least 2 weeks in advance.
Assist employees/visitors with their travel inquiry Provide and Collect Travel Authorization Forms Assist employees with corp.
card authorization form to obtain CFO's approval Update Travel policy when needed with the management's approval Review and verify travel fees Provide monthly summary report of business travel and associated costs to Admin/HR Coordinator CAR LEASE Distribute lease program details upon request to eligible applicants Collaborate with HMA vehicle administration to monitor new/replacement/return leases Assist employees with service maintenance reimbursements Distribute program announcements Compile monthly billing report Create invoices and distribute to lease owners accordingly KIA-KFA Vehicle Purchase Program:
Create a PIN on behalf of MPA Employees Hyundai Circle Vehicle Purchase ProgramCREDIT CARD Provide a monthly usage log of the assigned Company credit cards to Finance department in a timely manner; Collect all receipts and backup documents; Verify all charges and provide the description, cost center, GL, and other relevant details in Excel spreadsheet Verify Toll and penalty charges and make necessary adjustments RECEPTIONIST Greet visitors in a friendly manner at the reception desk and direct them to meeting room/CEO's office Set up rooms for meeting Provide and/or service drinks and refreshments as needed Clean up after guests upon meeting completion EVENT & PARTY Support in conferences, company events as needed Set up conference rooms as required Budget - Related area (CEO, Travel, company car, membership due, Party & Event, business gift, business meal, daily allowance, Auto fuel etc.
) WORK SCHEDULE Work schedule/hours 7:
30 am - 4:
30 pm MAJOR CHALLENGES AND KEY DECISIONS This job requires using discretionary judgement in the every-day functions of the position.
Major decisions and all financial decisions must be reviewed with Manager.
EDUCATION REQUIREMENTS High School Diploma Required Bachelors Preferred EXPERIENCE REQUIREMENTS Years of Experience Required/Preferred 1-2 years Additional Experience Requirements Minimum 1 year of related experience in administrative assistance and secretarial support.
Job Type:
Full-time Pay:
$23.
00 - $25.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Health insurance Life insurance Paid time off Parental leave Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Education:
High school or equivalent (Required)
Experience:
Customer service:
2 years (Required) Language:
Korean (Required) Ability to Commute:
Fountain Valley, CA 92708 (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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